Execution

the /dflow/auditlink transaction provides functionality for retrieving and bundling attachments in sap modes of execution report this mode executes a predefined report program that supports filtering based on specific business objects it displays details of the selected objects and uses them to determine which attachments are included in the bundle only documents that meet the inputted selection criteria are processed spreadsheet in this mode, an excel spreadsheet is uploaded containing a list of business objects the transaction uses this list to locate and retrieve the relevant attachments this is useful when the selection criteria are already defined externally or provided by another team the spreadsheet must be in a format where the first three colums are the exact say key(s) if the sap key is a single field, columns 2 and 3 must remain empty see the below example notice b and c colums are intentionally left empty if the sap key is a multi part key, leverage columns 2 and 3 (if needed) accordingly below is an example of an fi invoice that has a three part key, thus columns b and c are leveraged they must be in the order in which they appear concatenated in the sap archivelink table everything after the first 3 columns is for cosmetic/informational only purpose on the sap report and the resulting html (if chosen), and can contain any values if there is a header line, make sure to select "spreadsheet has header line" so that auditlink knows to treat it as such archivelink this mode retrieves attachments using archivelink metadata required parameters include the sap object, object id, archive id, and cms guid it directly accesses attachments based on these identifiers, bypassing the need for report based or list based selection optional output features include html when enabled, this option generates an html file that provides a structured summary of all the attachments included in the bundle each attachment is listed with a hyperlink, allowing for quick and convenient access include results file this feature creates a plain text (txt) file summarizing the results of the attachment retrieval process it includes counts of successfully retrieved attachments and notes the count files that failed to be retrieved, helping with auditing or troubleshooting email when done enabling this option sends a completion email to the user once the bundle creation process finishes this helps keep users informed without requiring them to manually check the transaction status execute the result list generated by the transaction includes a “ create local bundle ” button when the user clicks this button, they are prompted to enter a bundle name this name is then concatenated with the designated folder name used for storing the bundle, allowing for more organized output file management once confirmed, this action triggers the bundle creation process for excel as a source based bundles, you must have the spreadsheet closed note the excel method is only compatible with a windows user machine after bundles are created, users can view them through the bundle dashboard , which displays all bundles created by the user to date the dashboard provides key information for each bundle, including bundle id – links to the list of business objects included in the bundle execution date and time – indicates when the bundle was created number of attachments retrieved – includes a count of both successful and failed retrievals additional details – displays the cms filename, the corresponding auditlink report, and the full cms filepath, providing comprehensive visibility and traceability for each bundle